New York Invitational Music Festival
2020 New York Invitational Music Festival
April, 7-10 2020
(Itinerary subject to change)
Tuesday April 7 – ARRIVE INTO NEW YORK CITY!
TBD: Groups arriving at one of the area’s airports will be met by a SHT staff member who will direct you to your coaches. Transfer to the Park Central Hotel. Groups arriving by coach will be met at the hotel by a SHT staff member, who will assist with check-in. Groups arriving before the hotel’s check-in time (5pm) will have lunch on own and may choose to take a tour of the city this morning (additional costs on own).
Late Afternoon: Group arrivals. After checking in, groups will have free time to explore the Times Square area.
Evening: Dinner at Hard Rock Cafe
The director may be required to attend the Director’s Orientation Meeting in the hotel. The rest of the evening is free to enjoy Broadway
Wednesday April 8 - NEW YORK CITY (D) – Workshop
Morning: Enjoy a group workshop with a Festival clinician in the hotel ballroom.
Afternoon: Lunch on your own.
Evening: Meet in the lobby and load coaches for the Festival Dinner Cruise! Eat, dance to DJ music, and enjoy the sights as you cruise along the Hudson River with other Festival participants. Following the cruise, load coaches and return to the hotel.
Thursday April 9 – NEW YORK CITY – Carnegie Hall Performance
Morning: Enjoy Times Square on your own
Afternoon: Lunch on own in the area.
Arrive at Carnegie Hall for your group sound check. Following your sound check, store your concert attire and instruments in your warm up room.
Evening: Dinner on own in the area. Return to Carnegie Hall for the Adjudicated Concert in Isaac Stern Auditorium!
Following the concert is the Awards Ceremony. Return to the hotel.
Friday April 10 - NEW YORK CITY → HOME
Morning: Breakfast on own. Most groups will be leaving New York City today. If your schedule allows, try to fit in some last minute sightseeing, shopping, or dining.
Thank you for participating in the New York Festival!
Per Person Costs
Quad Triple Double Single
US $1,078.00 US $1,168.00 US $1,338.00 US $1,858.00
Note: Quad denotes four (4) people per room, two double beds per room. Triple denotes three (3) people per room, two double beds per room. Sharing beds for quad and triple occupancy will be necessary. Double or single occupancy rooms could have two double beds, one queen size, or one king size bed in the room. All fees are in US Dollars, and hotel rooms will be held on a “first come — first served” basis.
One gratis ground package for your staff for every 20 paid participants (based on double occupancy)
Three nights’ accommodation at The Park Central Hotel
Hotel taxes, portage & New York room occupancy tax
Airport transfers for group and baggage in New York
Coach transfers to the dinner cruise
One (1) Dinner at Hard Rock Cafe
One (1) 60 minute ensemble workshop with festival clinician
Sound check on stage at Carnegie Hall
Festival performance and written critiques at Carnegie Hall
One (1) Festival performance CD for director, Carnegie house system
Festival dinner/dance cruise
Official Festival t-shirt
Official Festival souvenir program - Playbill
Ticket to evening festival concert at Carnegie Hall for all participants
Group award plaque
Official Festival photographer at Carnegie Hall (prints not included)
Artist pass lanyard
Individual group website for students to register and fill out forms and make payments
Airfare (available through SHT — see Air Travel Arrangements)
Meals (other than dinner cruise)
Items of a personal nature (laundry, room service, internet connection fees, etc.)
Additional sightseeing excursions (SHT can arrange a variety of New York City sightseeing activities which are presented as Optional Sightseeing Activities in the Director’s Packet)
Tickets to Broadway shows
Group transfers to non-festival events
Medical, Instrument, or Trip Cancellation Insurance
Payment and Cancelation Schedule
Date Payment/Type Cancellation/Refund
Upon Acceptance US $2000.00 deposit per group Non-refundable, credited to final payment
October 1, 2019 US $350.00 per person 50% refundable to December 15, 2019
January 15, 2020 Balance in Full 50% refundable to February 1, 2020
Note: Online payment system is available for parents to make payments directly to Super Holiday Tours